Project Manager - Split Rock Studios

  • Tuesday, January 17, 2017 4:38 PM
    Message # 4553491
    Anonymous member (Administrator)

    Date Posted: January 13, 2017

    Employer: Split Rock Studios, St. Paul

    Recruiter: Soladay Olson | Marketing for Creatives


    Split Rock Studios has an immediate opening for a Project Manager to join our exhibit design and fabrication services team. Share your knack for details, efficiency, and enthusiasm for exhibit management with us!

    The Project Manager…

    • Completes projects on time and within budget.
    • Resolves client concerns and project issues effectively.
    • Ensures client satisfaction.
    • Meets projected profit margin.

    This position reports to the Operations Manager.

    Areas of Responsibility and Specifics

    Project start-up

    • Hold hand-off meeting with sales/proposal creator and project team that may include exhibit and graphic designers, exhibit developer, estimator, and shop and art fab managers.
    • Administer and maintain project contracts from kickoff to installation/close out.
    • Understand and brief the project team on contract value, deliverables, and schedule.
    • Serve as initial client contact. Manage rapport and expectations with client: Explain Split Rock Studios process from beginning to end. Discuss payment schedule with client.


    • Create agenda for all meetings.
    • Create meeting notes with tasks and due dates to send out after meeting.

    Invoicing/change orders

    • Generate percent complete on projects with supporting documentation for billing purposes.
    • Create, track, and ensure change orders are presented and processed in a timely fashion, when necessary.

    Project team management

    • Follow through on Project Manager’s commitments made to the project as well as making sure other team members follow through on their commitments.
    • Delegate work to the appropriate team member.
    • Hold people accountable for their work.

    Develop, maintain, and manage project work plan

    • Create plan with participating team members.
    • Prioritize tasks that must be completed and in which order.
    • Request information to create a detailed work plan.
    • Create and maintain project schedules with team:
      • Project life
      • Submittal and reviews
      • Production
      • Installation
      • Closeout

    Follow Split Rock Studios standard processes

    • Use project management checklists.
    • Use approved standardized forms for all project correspondence and schedules.


    • Keep client and team members informed of project updates.
    • Facilitate project meetings on a regular basis to ensure project maintains on schedule and problems are resolved.
    • Implement and maintain RFI process.

    Purchase orders

    • Manage specialty vendor agreements (AV software, AV hardware, outsourced interactives, front-end consultation work — lighting design, formative evaluation, etc.)
    • Hold vendors accountable for scope of work delivered on time and on budget.

    Create project close-out package

    • Walk through completed exhibit space with client to identify any punch list changes.
    • Create and distribute O&M information.
    • Ensure all punch list items are resolved in a timely manner.


    • Remain in contact with client to resolve any issues that arise after project close out.

    Minimum Qualifications

    • Experience in contracts and contract negotiation
    • Versed in all aspects of the construction management process: pre-construction; construction; and project close out.
    • Experience with milestone-based scheduling with a proven track record of “On Time and On Budget” projects, as well as multi-project management experience.
    • Strong ability to build rapport across all levels of the organization and with outside vendors
    • Ability to manage/juggle multiple tasks/projects simultaneously
    • Ability to maintain confidential information
    • Strong time management and organizational skills
    • Comfortable working independently or on a team
    • Ability to apply experience-based knowledge and leadership skills toward organizational goals
    • Strong sense of initiative, requiring little direct supervision
    • Ability to exercise sound judgment to make decisions toward the objective of satisfying client needs
    • Impeccable integrity and work ethic; self-motivated to take initiative
    • Sense of humor and positive attitude
    • Understanding and/or knowledge of building codes, ADA requirements, etc.
    • Familiarity with various types of building systems including, but not limited to HVAC, plumbing, electrical
    • Ability to read and understand AutoCAD printouts
    • Ready to use WorkZone and Google Drive

    Experience and Interest in Exhibit Design

    • You have a bachelor’s degree in management or a minimum of 3-5 years in exhibit or similar project management. PMP certification is not required, but would be a bonus.
    • With your background in a museum, zoo, or exhibit design or trade show firm, you will be able to start on day one without a large learning curve in the world of interpretive design. This is a field you particularly enjoy.
    • Your strong time management and organizational skills contribute to your accountability and success in working on multiple long-term projects that can take months, a year, or more to complete.

    About the Company

    Split Rock Studios specializes in creating natural and cultural history exhibits for museums, interpretive centers, aquariums, zoos, and political institutions. From coast to coast, our team of museum experts brings stories to life. Our clients trust and enjoy our design process because it’s collaborative, creative, and organized. From exhibit designers and project managers in our front office to artists and woodworkers in our shop, Split Rock Studios brings together the full range of museum exhibit design and fabrication services under one roof.

    How to Apply

    Send a pdf including your letter of interest, your resume, and descriptions of at least 3 exhibit design projects (with your role identified) to Please label the subject of your email “Project Manager, Split Rock Studios” and provide your salary requirement in the body of your email message (not in the pdf).

    By applying through Soladay Olson, you will benefit from my referral of you as a qualified candidate to the employer.

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